StayZio — Cost Proposal 2026

🏨

StayZio

www.stayziohotels.com

Proposal Reference

2026-002

Prepared: March 2026

Development Cost
Proposal

Hotel Booking Platform — Customer Mobile App + Web Portal · Vendor Web Portal · Admin Dashboard

Client

StayZio Hotels

Platforms

iOS · Android · Web

Timeline

4–5 Months

Phase

Phase 1 — Tamil Nadu

Validity

30 Days

Table of Contents

01Project Scope 02Features & Functionality 03Project Timeline 04Team & Resources 05Cost Proposal 06Payment Schedule 07Assumptions & Exclusions 08How I Deliver Value

Deliverables

4–5

Months

Team Members

Platforms

₹6–7L

Investment

01 Project Scope

📱 Customer Mobile App (Flutter)

Cross-platform iOS & Android — single Flutter codebase
Hotel discovery, search & filtering by city
3-hour, 6-hour & full-day booking flows
Surprise events & gift add-on booking
OTP-based authentication & user profile
Razorpay payment gateway integration
Booking confirmation via SMS / WhatsApp / Email
Booking history & cancellation

🌐 Customer Web Portal

Full responsive web version of the customer experience
Desktop, tablet & mobile browser optimised
Hotel search, listing & detail pages
Complete booking flow with payment
Surprise events & gift extras on web
OTP login & user account management
Booking history & cancellation
"List Your Hotel" enquiry page

🏨 Vendor Web Portal

Web-only portal — no mobile app for vendors
Hotel profile & photo gallery management
Pricing configuration — 3hr / 6hr / full-day
Surprise packages & gift catalogue management
Booking calendar & availability control
Revenue & booking reports
Hotel approval status tracking

⚙️ Admin Dashboard + Backend

Web-based centralised admin control panel
Hotel listing approval & management
User & vendor account management
Platform revenue analytics & reporting
RESTful API backend + cloud database
Cloud hosting, SSL & CDN setup
Payment reconciliation & coupon management

Out of Scope — Phase 1

Loyalty / rewards system
In-app wallet
Referral program
Cities outside Tamil Nadu
Multi-language support
AI-based recommendations
Channel manager integration
Marketing / SEO / ASO

02 Features & Functionality

Feature	Description	Platform
🔐 Authentication & Onboarding
OTP Login / Register	Phone-number-based login with OTP for customers	Mobile AppCustomer Web
Social Login	Google sign-in as optional fast login	Mobile AppCustomer Web
Vendor Login	Email & password login for hotel vendors	Vendor Web
Admin Login	Secure role-based admin access	Admin
🔍 Search & Discovery
City-based Search	Search hotels across Tamil Nadu — Chennai, Coimbatore, Madurai, Trichy, Salem, Erode, Tirunelveli	Mobile AppCustomer Web
Duration Filter	Filter availability by 3hr / 6hr / Full Day stay type	Mobile AppCustomer Web
Date & Time Picker	Check-in date and time selection with real-time availability	Mobile AppCustomer Web
Hotel List Page	Hotel cards with image, name, area, amenity icons, ratings, price & Book Now button	Mobile AppCustomer Web
Hotel Detail Page	Image gallery, amenities, reviews, all duration pricing, and booking CTA	Mobile AppCustomer Web
📅 Booking Flow
Booking Form	Guest name, email, contact number collection at checkout	Mobile AppCustomer Web
Surprise Events Add-on	Birthday, anniversary, romantic setup, or proposal arrangement added to booking	Mobile AppCustomer Web
Gift Add-on	Pre-book cake, flowers, chocolates, custom gifts — placed in room at check-in	Mobile AppCustomer Web
Payment Gateway	Razorpay — cards, UPI, net banking, wallets, refund handling	All Platforms
Booking Confirmation	Booking ID, hotel, duration, check-in time, extras, amount paid, customer details	Mobile AppCustomer Web
Email Confirmation	Automated confirmation email with full booking details after payment	All Platforms
SMS / WhatsApp Notification	Instant booking confirmation via SMS and WhatsApp	All Platforms
Booking Cancellation	Customer-initiated cancellation with refund policy display	Mobile AppCustomer Web
Booking History	Past and upcoming bookings in customer profile	Mobile AppCustomer Web
🏨 Vendor Web Portal
Hotel Profile Management	Add and edit hotel name, description, location, amenities, photo gallery	Vendor Web
Pricing Configuration	Set prices for 3hr, 6hr, and full-day stays per room type	Vendor Web
Surprise Package Setup	Create and manage surprise event packages with descriptions and pricing	Vendor Web
Gift Catalogue	Add gift items — cake, flowers, chocolates — with images & prices	Vendor Web
Booking Management	View and manage all incoming bookings, update check-in status	Vendor Web
Revenue Reports	Booking summaries and revenue analytics, exportable as CSV	Vendor Web
⚙️ Admin Panel
Hotel Approval Workflow	Review and approve or reject hotel listing applications from vendors	Admin
User & Vendor Management	View, suspend, or manage all customer and vendor accounts	Admin
Pricing Override	Admin-level price control across all hotels on the platform	Admin
Platform Analytics	Total bookings, revenue, active hotels, and user growth dashboard	Admin
Coupon Management	Create and manage discount coupons and promotional offers	Admin

03 Project Timeline — 4 to 5 Months

Month 1

Phase 1 — Discovery, Design & Architecture

Requirement finalisationUI/UX wireframes — Mobile & WebHigh-fidelity mockupsDesign system & brand kitDatabase schemaAPI architecture

✓ Approved wireframes, design system, API specification

Month 2

Phase 2 — Backend, Auth & Hotel Search

Backend API setupDatabase implementationOTP authenticationHotel listing APIsSearch & filter APIsMobile auth & home screensWeb home & listing pages

✓ Working auth, hotel search & listing on mobile and web

Month 3

Phase 3 — Booking Engine, Payments & Extras

Full booking flow — Mobile + WebSurprise events moduleGift add-on moduleRazorpay integrationEmail notificationsSMS / WhatsApp alertsBooking history & cancellation

✓ Complete customer booking flow with payment & notifications

Month 4

Phase 4 — Vendor Portal & Admin Panel

Vendor login & registrationHotel profile managementPricing & availability configSurprise & gift catalogueAdmin panel buildHotel approval workflowAnalytics dashboardCoupon system

✓ Vendor portal & admin dashboard fully operational

Month 5

Phase 5 — QA, Performance & Launch

Device testing — iOS & AndroidCross-browser web testingPayment & security QAPerformance optimisationUAT with clientApp Store & Play Store submissionProduction deploymentClient handover

✓ StayZio live on App Store, Play Store & Web

04 Team & Resources

📱

Flutter Developer

× 2 Developers

Dart · Flutter · Firebase · REST APIs · BLoC / Riverpod · iOS & Android deployment

⚙️

Backend Developer

× 2 Developers

Node.js / Django · PostgreSQL · AWS / GCP · REST API · Razorpay · SMS & Email APIs

🌐

Web Developer

× 2 Developers

React.js / Next.js · Tailwind CSS · Customer Web · Vendor Portal · Admin Panel

🎨

UI/UX Designer

× 1 Designer

Figma · Prototyping · Design Systems · Mobile-first UX · Web responsive design

📋

Project Manager

× 1 PM

Agile · Sprint Planning · Jira · Client Communication · QA Oversight · Release Management

🧪

QA Engineer

× 1 (Shared)

Manual & Automation Testing · Device QA · Cross-browser Testing · Bug Reporting · UAT

📱

Customer Mobile

Flutter Dev × 2

🌐

Customer Web

Web Dev × 2

🏨

Vendor Portal

Web Dev × 2

⚙️

Admin Panel

Web Dev × 2

05 Cost Proposal

Deliverable / Component	Description	Cost
📱 Customer — Mobile Application
Flutter Mobile App (iOS + Android)	Full customer app — auth, hotel search, booking flow, surprise & gift extras, payment, notifications, booking history	₹1,60,000
🌐 Customer — Web Portal
Customer Web Portal	Responsive web version — home, hotel listing, booking flow, payment, surprise & gift extras, user profile	₹1,00,000
🏨 Vendor Web Portal
Vendor Portal	Hotel profile management, pricing config, surprise & gift catalogue, booking management, revenue reports	₹80,000
⚙️ Admin Dashboard
Admin Panel	Hotel approval workflow, user & vendor management, platform analytics, coupon & pricing controls	₹60,000
🔧 Backend & Infrastructure
Backend API Development	RESTful API, database design & implementation, business logic, all platform integrations	₹80,000
Payment Gateway Integration	Razorpay — UPI, cards, net banking, wallets, refund & webhook handling	₹20,000
Notifications Service	SMS & WhatsApp (MSG91 / Twilio), Email (SendGrid) — booking confirmations & alerts	₹20,000
Cloud Hosting & DevOps Setup	AWS / GCP setup, CI/CD, SSL, CDN, image compression, monitoring & logging	₹30,000
🎨 UI/UX Design
Design — All Platforms	Wireframes, high-fidelity mockups, design system, mobile & web responsive layouts	₹50,000
🧪 QA, Testing & Deployment
QA Testing & Bug Fixes	Device testing (iOS & Android), cross-browser, payment QA, security review, UAT support	₹30,000
App Store & Play Store Submission	iOS App Store + Google Play listing, screenshots, metadata, submission support	₹20,000
Subtotal (Excluding GST)		₹6,50,000
GST @ 18%		₹1,17,000
Total Project Investment (Including GST)		₹7,67,000

Base Cost (ex-GST)

₹6,50,000

All 4 deliverables included

Proposed

Total (incl. GST)

₹7,67,000

4–5 month delivery

Timeline

4–5 Mo.

Agile · 2-week sprints

06 Payment Schedule

Project Kickoff

30%

Upon contract signing, before development begins

₹1,95,000

Phase 2 Complete

25%

After auth, search & hotel screens delivery — End of Month 2

₹1,62,500

Phase 4 Complete

25%

After vendor portal & admin panel delivery — End of Month 4

₹1,62,500

Final Delivery

20%

After App Store, Play Store & web go-live — Month 5

₹1,30,000

Basic Support

Bug fixes only · 3 months

₹20,000 / month

Standard Support

Bugs + minor feature updates

₹35,000 / month

Premium Support

Full team retainer · ongoing

₹80,000 / month

07 Assumptions, Inclusions & Exclusions

✅ Included in This Proposal

Flutter mobile app — iOS & Android
Customer web portal (responsive)
Vendor web portal
Admin panel (web-based)
REST API backend & database
Razorpay payment integration
OTP login, Email, SMS & WhatsApp notifications
Cloud hosting setup (project duration)
App Store & Play Store submission
2 rounds of UI revisions
Source code handover
Deployment documentation

🚫 Excluded from This Proposal

Hotel content, photos & copywriting
Ongoing cloud hosting costs post-launch
Razorpay transaction fees
Loyalty / rewards / wallet system (Phase 2)
Multi-language / regional language support
AI-based recommendations engine
Expansion beyond Tamil Nadu cities
Marketing, SEO & ASO services

📋 Client Responsibilities

Provide brand assets — logo, colours, fonts
Timely feedback within 3 business days
Apple Developer & Google Play accounts
Razorpay business account setup
Hotel data for testing (minimum 5 hotels)
Designated point of contact for approvals
UAT sign-off within agreed timeframe

⚠️ Key Assumptions

Requirements stable after Phase 1 sign-off
Client feedback turnaround ≤ 3 business days
App Store / Play Store — standard review, no policy issues
Tamil Nadu cities only for Phase 1 launch
Scope changes quoted separately via change orders
Third-party APIs have no major downtime

⏰

Proposal Validity: This proposal is valid for 30 days from the date of issue. Prices are subject to revision if the project is not initiated within this period. The base cost of ₹6,50,000 is exclusive of GST. GST at 18% (₹1,17,000) will be applied on final invoices as per applicable tax regulations.

08 How I Deliver Value

Proven Delivery Leadership

Nearly 20 years of experience leading complex IT projects and multi-project portfolios with predictable outcomes.

End-to-End Execution

Expertise in managing the full delivery lifecycle from planning and development to release and continuous improvement.

Agile & Scalable Delivery

Skilled in building high-performing agile teams and implementing scalable delivery frameworks.

Trusted Client Partner

Focused on strong client relationships, value-driven delivery, and enabling digital transformation.

StayZio Hotels · Development Proposal Ref: 2026-002

👤

Presented By

Ashwin Kumar. C

Head - Business & Delivery | Tech and Growth Consultant | CTO

📞 +91 96001 45254

Chennai

Singapore

Malaysia

US (Florida)